Call for offers: accounting and financial compliance services
Pax Memoria is a Swedish non-profit association (ideell förening), org. nr 802544-7890, based in Malmö, Sweden. It works on international tolerance and mutual understanding, human rights, sustainable development and environmental protection. The Association has no employees; its activities are delivered through independent contractors and service providers engaged for specific assignments, each appointed through an open call such as this one.
Pax Memoria is looking for a qualified accounting firm or professional to carry out its ongoing bookkeeping, financial reporting and tax compliance, over an engagement of three years. The purpose is to ensure the Association’s books are kept in accordance with Swedish law, that financial reporting is accurate and delivered on time, and that the Board and the Treasurer have reliable figures to work with. The work can be carried out remotely; attendance in Malmö, Sweden is not required.
Scope of Services
- Ongoing bookkeeping and accounts. Current bookkeeping in accordance with the Swedish Accounting Act (Bokföringslagen) and applicable accounting standards; maintenance of the general ledger and relevant cost centres; monthly reconciliation of the Association’s bank accounts against the accounting records; and preparation of the annual accounts for each financial year.
- Financial reporting. Preparation of periodic financial and expenditure statements; variance analysis where a budget applies; and support to the Treasurer in reporting to the Board.
- Tax and regulatory compliance. Advice and filings in relation to the Association’s obligations to Skatteverket, including its annual income-tax return as a non-profit association and any registration for which it becomes liable; and advice on the tax treatment of payments to contractors engaged outside Sweden.
- VAT position. A review of the Association’s VAT position on its activities, delivered as a short written opinion together with a recommendation on invoicing practice.
- Audit support. Liaison with the Association’s elected auditor; provision of the ledgers, vouchers and reconciliations the audit requires; and support in keeping accounting records in an orderly, retrievable form for the statutory retention period.
- Excluded from this assignment. The statutory audit itself is excluded and is carried out separately by the Association’s elected auditor; the provider engaged under this call must be independent of that auditor. Payroll administration is excluded for as long as the Association has no employees.
Deliverables and Timetable
Eligibility and Mandatory Requirements
Evaluation Criteria
Overall cost-effectiveness of the offer, including the proposed fee structure.
Experience of Swedish non-profit accounting and of donor or grant financial reporting.
Quality and clarity of the technical response to the scope of services above.
Named staff, their qualifications and availability, and proposed response times.
Content of the Offer
- Your organisation’s (or your own) identity, registration and contact details.
- Evidence addressing each of the eligibility requirements above.
- A technical response addressing each item in the scope of services.
- The staff who would be assigned to the account, with a short summary of their relevant experience.
- Your proposed pricing — for example a fixed annual fee for the recurring services together with an hourly rate for ad hoc work.
- Two references from comparable assignments.
Offers should remain valid for at least ninety (90) days from the deadline.
Submission and Timeline
A question raised by one bidder, and the answer to it, will be shared with all bidders without identifying who asked.
Please quote the reference PM-2026/PROC-01 in the subject line of your e-mail. Offers received after the deadline of October 15, 2026 will not be evaluated.